Web Database for NCFAS Tools

The National Family Preservation Network (NFPN) has always provided an electronic database system for the NCFAS assessment tools. The current electronic database was built on a Microsoft Access platform, runs on Windows only, and replicates the hard copy of the rating forms. It’s designed for installation on individual computers with aggregate data exported to Excel. It is included with purchase of a NCFAS tool/training package and is accessed through digital download. While customers may continue to use the Access database for as long as they wish, technical assistance is no longer available.

NFPN is now offering a web database that is faster, more user-friendly, and has many more features than the current database. The web database developer, Integrated Imaging, worked with NFPN to design the database specifically for use with the NCFAS assessment tools (NCFAS-G, NCFAS-G+R, Trauma/Post Trauma Well-Being). The database includes the following features to meet the needs of workers:

  • Accessible through the internet
  • Unique identifier in order to easily track families
  • Demographics on caregivers and children (age, gender, race, ethnicity, living situation at case opening/closure, reasons for referral, etc.)
  • Quick access to definitions to assist in completing ratings
  • Indicators/graphs to inform workers of status of completion of ratings on assigned families
  • Case plan form that guides the worker in developing goals and services
  • Immediate access to reports on progress of any family or all families
  • Ability to print/save data and reports or export to Excel

The following features meet the needs of supervisors and administrators

  • Unique family code to ensure confidentiality
  • Ability to track each worker’s progress with families
  • Requirement for 100% entry of opening/closing ratings (no missing ratings)
  • Reporting features on completed cases that show the number and the percent of families at each domain, percent of families that are at baseline/above, percent of families with problem ratings (mild, moderate, serious)
  • Immediate access to reports and status of completion of ratings on families
  • Conversion of reports to graphs for visuals
  • Customizable to meet additional needs of an agency

The web database is available with past purchase or current purchase of the NCFAS-G, NCFAS-G+R, and Trauma tools. If your agency currently uses either the NCFAS or NCFAS-R tools, you can upgrade at a discounted price. The annual fee, paid to the vendor, will include technical assistance and other support for use. The activation fee will be waived this year so sign up early for the most savings!

Free demonstrations of the new database are scheduled for (choose one):

Thurs, Feb 23, 11:00 a.m. ET                                                                               

Wed, March 1, 4:00 p.m. ET

To register for the demonstration, and to obtain additional information and fees contact Priscilla Martens, Executive Director, director@nfpn.org, 888-498-9047.

Posted by Priscilla Martens

Executive Director


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