Web Database for NCFAS Tools

The National Family Preservation Network (NFPN) has always provided an electronic database system for the NCFAS assessment tools. The current electronic database was built on a Microsoft Access platform, runs on Windows only, and replicates the hard copy of the rating forms. It’s designed for installation on individual computers with aggregate data exported to Excel. It is included with purchase of a NCFAS tool/training package and is accessed through digital download. While customers may continue to use the Access database for as long as they wish, technical assistance is no longer available.

NFPN is now offering a web database that is faster, more user-friendly, and has many more features than the current database. The web database developer, Integrated Imaging, worked with NFPN to design the database specifically for use with the NCFAS assessment tools (NCFAS-G, NCFAS-G+R, Trauma/Post Trauma Well-Being). The database includes the following features to meet the needs of workers:

  • Accessible through the internet
  • Unique identifier in order to easily track families
  • Demographics on caregivers and children (age, gender, race, ethnicity, living situation at case opening/closure, reasons for referral, etc.)
  • Quick access to definitions to assist in completing ratings
  • Indicators/graphs to inform workers of status of completion of ratings on assigned families
  • Case plan form that guides the worker in developing goals and services
  • Immediate access to reports on progress of any family or all families
  • Ability to print/save data and reports or export to Excel

The following features meet the needs of supervisors and administrators

  • Unique family code to ensure confidentiality
  • Ability to track each worker’s progress with families
  • Requirement for 100% entry of opening/closing ratings (no missing ratings)
  • Reporting features on completed cases that show the number and the percent of families at each domain, percent of families that are at baseline/above, percent of families with problem ratings (mild, moderate, serious)
  • Immediate access to reports and status of completion of ratings on families
  • Conversion of reports to graphs for visuals
  • Customizable to meet additional needs of an agency

The web database is available with past purchase or current purchase of the NCFAS-G, NCFAS-G+R, and Trauma tools. If your agency currently uses either the NCFAS or NCFAS-R tools, you can upgrade at a discounted price. The annual fee, paid to the vendor, will include technical assistance and other support for use. The activation fee will be waived this year so sign up early for the most savings!

Free demonstrations of the new database are scheduled for (choose one):

Thurs, Feb 23, 11:00 a.m. ET                                                                               

Wed, March 1, 4:00 p.m. ET

To register for the demonstration, and to obtain additional information and fees contact Priscilla Martens, Executive Director, director@nfpn.org, 888-498-9047.

Posted by Priscilla Martens

Executive Director


Two New Resources

The National Family Preservation Network (NFPN) is celebrating its 25th anniversary this year!  Throughout the year we will be sharing tidbits from our history, plans for the present, and visions for the future.  For our first historical tidbit, did you know that NFPN was originally named the Intensive Family Preservation Services National Network, Inc.?  The reason for that long name is that NFPN was founded to promote Intensive Family Preservation Services (IFPS). For a more detailed description of how we have fulfilled that purpose, please visit the Preserving Families Blog at https://preservingfamiliesblog.wordpress.com/.

NFPN customarily releases new resources at the beginning of every year.  To kick off 2017, NFPN is releasing the NCFAS-G+R Video Training in January and a new web database for the NCFAS tools in February.

The 90-minute NCFAS-G+R video includes the following:

  • Presenter’s overview of the NCFAS-G+R assessment tool and how it works
  • Participants’ discussion of ratings on the case example
  • Completing the case plan form and FAQs

The small group discussion is especially rich in terms of addressing issues that frequently arise during training such as:

  • rating the family as a whole
  • professional and personal values and assumptions that affect ratings
  • historical vs. current issues in the family
  • tool vs. diagnostic test
  • definitions as guiding language

In addition to the video content, the following supplemental materials are included in a zip file:

  • NCFAS-G+R Video Guide Overview
  • NCFAS-G+R Video PowerPoint
  • NCFAS-G+R Scale and Definitions
  • NCFAS-G+R Case Study
  • NCFAS-G+R Case Plan Form

The video training was conducted with participants who had never before used any of the NCFAS tools.  These participants were learning to use the NCFAS-G+R while at the same time learning how to train others to use the tool.  Thus, the video training does not assume any familiarity with the tool.

The video training is intended to replace most onsite training at a fraction of the cost and can be used multiple times.  For agencies that still desire onsite training on the NCFAS-G+R, the video training will be included in the fee.

While those who train on the NCFAS-G+R will find the video training most useful, it is available to any licensed user of the NCFAS-G+R.  The price is $275 with download delivery.  For more information and to purchase, contact Priscilla Martens, Executive Director, director@nfpn.org, 888-498-9047.

The NCFAS web database is coming in February!  The web database developer, Integrated Imaging, worked with NFPN to design the database specifically for use with the NCFAS assessment tools (NCFAS-G, NCFAS-G+R, Trauma/Post Trauma Well-Being).  While preserving some features of the current Microsoft Access database, the new web database will be accessible from any internet device, will be user-friendly with quick and easy data entry, and will produce immediate reports for use by workers, supervisors, administrators, and evaluators.

If you’re interested in purchasing the new web database, you may sign up in advance by contacting Priscilla Martens, Executive Director, director@nfpn.org, 888-498-9047.  You also save money by signing up early as activation fees are waived this year.

Posted by Priscilla Martens

Executive Director



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